FAQs

General Questions

This section of FAQs pertain to Gateway Students and their friends. If you are a guest church joining us for GWSC23, click here to jump to your FAQs as not all the information is the same.

Are partial conference rates available?

Partial registration is not available. We recommend registering and attending as much of the conference as your schedule will allow.

Are seats assigned?

All tickets for this conference are general admission. While there are not seat assignments, each campus will have a section of the auditorium to sit with their campus. This is encouraged but not required. Doors open 30 minutes prior to each session.

Can I (parent or guardian of attendee) come inside the building?

Due to safety concerns, we do not allow adults into the building who are not registered Gateway Student Conference volunteer or staff member. We require every adult working conference to have a background check. This is the best way for us to ensure your student is safe. Thank you for understanding.

Can I register at the door?

If the conference is NOT sold out, at-the-door registration will be accepted.

How can I register to be a volunteer?

You can register to volunteer for Gateway Student Conference here.

How do I request financial aid? 

Financial aid applications are available to students currently attending Gateway Students on Wednesday nights. If you are in need of financial aid for a current Gateway Student, please contact his or her campus directly.

Southlake Campus | studentsslk@gatewaypeople.com

Dallas Campus | studentsdal@gatewaypeople.com

Frisco Campus | studentsfrs@gatewaypeople.com

Grand Prairie Campus | studentsgrp@gatewaypeople.com

Justin Campus | studentsjst@gatewaypeople.com

North Fort Worth Campus | studentsnfw@gatewaypeople.com

North Richland Hills Campus | studentsnrh@gatewaypeople.com

Plano Campus | studentspln@gatewaypeople.com

Prosper Campus | studentspsp@gatewaypeople.com

What does the registration fee cover?

Registration covers conference admission. If you would like to purchase an add-on meal wristband you can do so. The meal wristband would cover your students lunch and dinner on Thursday + Friday.

What is different about Gateway Student Conference 2024 from previous years?

This year we will not be offering an overnight experience to our local Gateway Students like we did for GWSC 2023.

What is the bag policy?

Backpacks and smaller bags are allowed onsite this year; however, please know that every time your student enters the premises their bag will be checked by our security team for safety (similar to a concert or Disney World).

What should my student bring?

Please encourage your students to bring their Bible, a journal for notes and money for meal purchases onsite or conference merchandise.

What should my student wear?

Casual attire is recommended. The auditorium is enclosed and air-conditioned. Because the temperatures may vary, we encourage wearing jeans and layered clothing. We suggest bringing a light jacket or hoodie.

When does the event begin and end?

Check-in begins on Wednesday, June 19 at 4:00 pm. Even though the first session of the conference doesn’t start until 7:00pm, we start check-in early to accommodate those travelling from out of town and those interested in avoiding lines. The conference concludes on Friday, June 21 by 10pm.

Where does Gateway Student Conference take place?

Gateway Student Conference takes place at our Southlake Campus at 700 Blessed Way, Southlake, Texas 76092.

Who can attend Gateway Student Conference 2024?

Gateway Student Conference is designed for Junior High and Senior High students (7-12th graders for the 2024-2025 school year and students who graduated high school in Spring of 2024).

Will there be food available for purchase on-site at the event?

Yes. We will have snacks and meals available for purchase from the cafe during the conference. Students can also go off-site to grab food if they drove themselves to the event.

Will transportation be provided?

Transportation is available to local Gateway Students with the campus they registered with. We will have buses at each campus driving students to and from the Southlake Campus each day of the event. More details will be communicated from your campus regarding bus schedule and sign-ups as we get closer to the event.

Meals

What does the meal wristband cover?

The add-on meal wristband available for purchase covers lunch and dinner on both Thursday and Friday. We ask that students come on Wednesday having already eaten. Unfortunately, due to volume we are not able to accommodate dietary restrictions. Students with dietary restrictions are welcome to bring meals.

What meals will be provided?

Some examples of meals we provided the past few years include BBQ sandwiches, Chick-Fil-A sandwiches, cheeseburgers and turkey sandwiches (all meals came with chips and a drink). Although we can’t guarantee specific meals, for GWSC24 we expect to serve similar meals. Unfortunately, we are not currently able to accommodate food allergies or dietary restrictions. Additional food is available for purchase at the Cafe.

Will meals be provided?

No. Meals are not included in registration this year. You can purchase an add-on meal wristband while completing yours students registration if you would like.

Lodging

This pertains to Gateway Students and their friends only. If you are a guest church joining us for GWSC23 there will be no lodging or transportation included in your registration.
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Guest Churches

Are seats assigned?

All tickets for this conference are general admission. Doors open 30 minutes prior to each session. There will be a number of seats saved for worship teams, guest speakers and large groups (40+). Any other seat-saving before the doors open is not allowed.

Can GWSC staff help attendees arrange their hotel stays and transportation?

We are unable to assist attendees with hotel and transportation arrangements.

Can I register at the door?

If the conference is NOT sold out, at-the-door registration will be accepted.

Do I have to bring students in order to participate in the Youth Pastor Track?

While we would love for you to bring the students from your youth group, it’s not required to participate in the Youth Pastor Track. Please note you will still need to purchase tickets for each adult attendee.

I am a youth leader bringing a large group. Can we request group seating?

If you bring 40 or more attendees, you qualify for reserved seating! After you register, we will send you an email to confirm that you would like to take advantage of group seating.

Is there transportation available from my hotel to the event site?

Depending on where you are staying, there may be hotel shuttle transportation available to the event site. Please ask the hotel concierge what options are available before making your reservations.

What is the Youth Pastor Track?

The Youth Pastor Track is available to guest youth pastors while your students are engaged in community groups with our staff. These sessions are an opportunity to connect with each other and receive valuable behind-the-scenes time with our Gateway Students staff and conference speakers. When it comes time to leave the conference, we want guest youth pastors to feel refreshed, encouraged, and empowered to lead their students like never before! There is no additional cost for participation in the Youth Pastor Track sessions.

What meals will be provided?

Some examples of meals we provided the past few years include BBQ sandwiches, Chick-Fil-A sandwiches, cheeseburgers and turkey sandwiches (all meals came with chips and a drink). Although we can’t guarantee specific meals, for GWSC24 we expect to serve similar meals. Unfortunately, we are not currently able to accommodate food allergies or dietary restrictions. Additional food is available for purchase at the Cafe.

What should my students wear?

Casual attire is recommended. The auditorium is enclosed and air-conditioned. Because the temperatures may vary, we encourage wearing jeans and layered clothing. We suggest bringing a light jacket or hoodie.

When does the event begin and end?

Guest Church check-in begins on Wednesday, June 19 at 12:00 pm. Even though the first session of the conference doesn’t start until 7:00 pm, we start check-in early to accommodate those travelling from out of town and those interested in avoiding lines. The conference concludes on Friday, June 21 by 10pm.

Which airport should attendees fly in to?

Southlake is a short, 15-minute drive from DFW airport. Dallas Love Field is a 35-minute drive.

Why do you require all adult pastors and leaders to complete a background check?

Our heart is to take every precaution to keep the students attending Gateway Student Conference safe and provide a healthy atmosphere. As a result, we require any adult in the building to pass a background check including our staff, vendors, sponsor, volunteers and visiting youth pastors and their volunteers. Thank you for understanding and helping keep students safe.

Will meals be provided?

No. Meals are not included in registration this year. You can purchase an add-on meal wristband while completing yours students registration if you would like.

Will there be any extra fees?

The registration fee covers conference admission and admittance to the Youth Pastor Track (for adult youth pastors). You may also want to bring additional money to purchase conference merchandise.

Will there be childcare available?

There will be no childcare available. Please make outside arrangements for children younger than 7th grade if you plan to attend GWSC.